7 FSM Software Must Haves For Success | Blog | EnSight+

Fleet management software and telematics are powerful digital toolboxes. The logistical challenges, regulatory requirements, and the desire for cost savings demand a robust solution. Here’s a comprehensive breakdown of the fleet management software features and applications on the best platforms.

GPS Tracking

One of the most fundamental fleet management software features is GPS tracking.  Most offer real-time mapping, showing where every vehicle in your fleet is located throughout the day.  Some GPS tracking applications also offer dynamic routing capabilities. Keeping managers and drivers on the fastest routes based on distance and live traffic updates at all times.

Related: 5 Effective Fleet Safety Tactics for Managers

Driver Monitoring 

Fleet management software features can allow managers to monitor their drivers and collect data on driver habits.  Driver behavior monitoring can assess everything from speed, acceleration, and deceleration to right turns, idle time, and fuel efficiency.  Some programs allow fleet managers to analyze even deeper, pulling detailed data on individual trips and comparing various metrics with past driver performances.

You can take driver behavior monitoring even further if you want to.  All the data these applications collect can be organized into “driver scorecards.”  The scorecards can grade drivers and field technicians on their driving skills. From there, these driver scorecards can be used in many ways.  These include incentivizing responsible driving, administering warnings to hazardous drivers, or analyzing scorecard data to see how top-notch driving saves companies money.

Related: Why Workplace Efficiency Makes Employees Happier and More Engaged

Compliance Management

Fleet managers must stay on top of a laundry list of codes and regulations.  The Department of Transportation (DOT), the Occupational Health and Safety Administration (OHSA), and the Federal Motor Carrier Safety Administration (FMCSA) all publish guidelines that drivers and fleets must follow to stay legally compliant.

Fleet management software features can track every fleet vehicle’s electric logging devices (ELDs), record drivers’ Hours of Service (HoS), and maintain critical inspection paperwork.  Fleet managers can find their jobs infinitely easier when fleet management software automatically keeps tabs on compliance.

Related: How Fleet Managers Succeed: 3 Ways to Win

Automatic Maintenance Scheduling

Staying ahead of vehicle maintenance—including tire rotations, oil changes, brake checks, and multi-point inspections—is a chief priority for fleet managers.  Fleet management software features can immediately simplify this responsibility.  You can set up automatic maintenance notifications for every vehicle in your fleet, streamlining your workflow and cutting down on information overload. As a fleet manager, you’re likely responsible for keeping track of fleet expenses, including gas, maintenance, and repair receipts.  This can easily result in messy paper trails and disorganized records.

Record-Keeping Capabilities

Fleet management software features allow fleet managers to store and organize their entire fleet’s expense records in a centralized location.  You can turn convoluted paper trails into compact, easy-to-access records by digitally attaching receipts, invoices, and detailed expense notes to every vehicle in the fleet.

Fuel Efficiency Data Collection

Monitor the fuel efficiency of every vehicle in your fleet with fleet management software’s powerful telematics.  Fleet managers can track fuel efficiency figures daily, week-to-week, and month-to-month.  This data allows for more informed and financially savvy decisions about vehicles, mileage, and routes.

Related: 4 Simple Measures for Fleet Management Cost Reduction

Fleet Management Software Features a Centralized Database

There’s no overstating just how transformative a single digital database for all your fleet-related information can be.  With fleet management software, you can eliminate paper stacks, overflowing file cabinets, and misplaced records.  Consolidating your operational data in a single, intuitive database can ease the burden on fleet managers, who must stay on top of an enormous amount of information.  Everything from vehicle mileage and fuel efficiency to driver behavior and safety records can be synced and shared on these databases.  Plus, they can eliminate an abundance of potentially costly errors and oversights.

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